empathyI spent the weekend in California. It started as a mini-vacation—joining a friend’s 50th birthday celebration. It ended with most of the time in my hotel room with the flu.

At first, my demeanor was positive (why compound physical misery with a bad attitude) but steadily declined as I negotiated all the logistical changes required to extend my stay until I could haul my ailing self back across the country.

Of all the service providers with whom I interacted (hotel desk clerks, cleaning ladies, airport rental car attendant), not one acknowledged my matter-of-fact revelation that I was asking for help because I was sick and couldn’t go home.

Why Is Empathy So Hard to Find?

Now, I wasn’t looking for sympathy from these folk (well, maybe a tad). It just would have been nice if, when they learned of my situation, they had given some hint that they had actually heard what I said. "Oh, I’m sorry to hear that,” would have completely sufficed. Or “Oh dear!” Even “Bummer, dude.”

But no. Nothin’. Nada. When I finally emerged from my room, the cleaning lady had an attitude – the Do Not Disturb sign that hung on the door for 48 hours straight had kept her from doing her job.

The Alamo car check-in guy dutifully read – word-for-word – the statement on the back of my agreement justifying the additional $10.99 late return charge. Waiving the $10 might have made me a customer for life. Just saying, “I’m so sorry that my job requires me to tack on this extra fee under the circumstances” might have led me to consider renting from Alamo again.

These are not unhappy or unfriendly people. Hey, it’s California. They get a lot of sun. And it’s not like they were in roles not requiring interpersonal skills — I’ll give the hotel housekeeper a pass, but the rest were front-line customer service types. And honest, I wasn’t being a cranky-whiny-pain-in-the-you-know-what sick person – I promise.

I’m not sure what the problem was. Perhaps they weren’t really listening. Or they just didn’t know what to say.

Empathy Isn’t Really All That Difficult

The thing is, empathy isn’t that hard. It comes in many forms: “I’m terribly sorry,” or “I’m sure that wasn’t how you wanted to spend your weekend here!”  or even “That sucks!” (sorry, Mom, I know you hate that word).

Just acknowledge — rather than avoid — the emotional reality of the human being on the other end of the phone/service counter/board room table.

Are you uncomfortable in this touchy-feely zone? That’s perfectly normal. But it’s also a bad excuse for doing nothing. Awkward empathy beats no empathy any day of the week.

In our Trusted Advisor and Trust-Based Selling  programs we spend a lot of time practicing empathy. Put in the terms of the Trust Equation, empathy creates intimacy and intimacy builds trust.

Empathy is imperative in professional services; listening is what drives influence. Just asking good questions is not enough to be a good listener.

Having your client get that you got him — emotionally as well as cognitively — is what earns you the Top Listener award, which in turn earns you the right to be heard.

Next time you ask your client how her weekend was, and she mutters “Not quite what I expected,” try putting the meeting agenda aside just long enough to say, “I’m sorry to hear that” or – context-permitting – “Bummer, dude.”

And if your client ever reveals something that leaves you feeling itchy and unsure what to say, say that (“Oh … I’m not sure what to say”). Any attempt will do.
 

I just led a program called Being a Trusted Advisor for a global consulting firm. The list of collective “ahas” that was generated at the end of class is worth sharing. As always, the beauty lies in the simplicity of each item on the list; the mastery lies in their application. Here’s a Top 12 list, in no particular order, with a little bit of voice-over added:

1. High trust means high risk. There is no trust without risk, period.

2. People trust people. Branding and marketing efforts are valuable, absolutely. And trust is personal. It occurs (or not) human-to-human.

3. It’s OK to say what you’re thinking. This is especially true when you’re thinking isn’t fully formed and perfectly articulated. “Thinking out loud” demonstrates your willingness to be honest, humble, and sometimes messy.

4. Don’t rush to problem-solving. This is the second biggest destroyer of trust. We, the overachievers, naturally want to prove our credibility by showing how quickly we can come up with the right answer. But we have to earn the right to give advice before we can give it – if we want that advice to be heard.

5. It’s OK to be honest, even if it makes you look bad. Honesty is an essential aspect of credibility.

6. Get the chatter out of our brains. Our own thoughts, worries, fears, and pre-occupations create noise that interferes with our ability to truly tune in to others.

7. “Rip off the band-aid.” When there’s bad news to deliver, deliver it right away.

8. Get the elephant out immediately. A close cousin to #7. What seems un-discussable (the proverbial elephant in the room) is usually precisely what needs to be discussed to build trust.

9. Get the words and the “music.” Listening – really listening – requires attention to facts as well as emotions, surface as well as nuance.

10. A problem shared is a problem halved. This one speaks to the principal of collaboration, which is usually easier said than done.

11. “This isn’t about me.” Another great mantra. Self-orientation is a huge trust-destroyer.

12. Stop being clever; be human and honest instead. Enough said.

Which one will you choose to put into practice by COB today?

We were honored to collaborate recently with Trusted Advisor Associates on a series of blog posts devoted to selling in down times, organized by the Four Trust Principles. Use these links to access about 50 suggestions for developing business in tough economic times:

Monday Thinking about sales from a trust perspective
Tuesday Principle 1: Client / customer focus
Wednesday Principle 2: Collaboration
Thursday Principle 3: Medium-to-long-term perspective
Friday Principle 4: Transparency

Thanks go to President Obama for timing his first major Presidential misstep to coincide with my delivery of a “Being a Trusted Advisor” workshop.

In class, we had been talking about human nature and the gravitational pull to avoid admitting culpability and generally looking bad when—voila—there appeared the perfect teaching point on the front page of the New York Times.

Whatever your politics, there are two key lessons to be derived from the “I screwed up” message that President Obama delivered on the heels of Tom Daschle’s withdrawal from consideration as the next secretary of Health and Human Services:

1. Take full responsibility. He pointed his own finger at himself. He didn’t say “I regret the unfortunate circumstances and misinformation that led to the selection of Mr. Daschle.” He didn’t hitch his wagon to Daschle’s admission of his own mistake. No, Obama said, “I screwed up.”

2. Keep it simple. He used plain talk. Three simple words. I told workshop participants to use no more than ten words when there’s a hard truth to be told. Obama came in seven under.

Telling the truth when the truth makes you look good (as in, “Mr. Client, I have 20 years of experience solving the kinds of problems you are facing right now”) increases your credibility by demonstrating your expertise.

Telling the truth when the truth makes you look bad (as in, “I screwed up”) is a trust trifecta: your honesty boosts your credibility, your humanity creates intimacy, and your willingness to subordinate your own ego lowers your self-orientation.

It’s another part of the trust paradox: doing what makes you look bad (telling the truth) makes you look good. As long as you really mean it.

This post can also be found at the Trust Matters blog.

Tiziana Casciaro and Miguel Sousa Lobo wrote in “Competent Jerks, Lovable Fools, and the Formation of Social Networks” in the Harvard Business Review (June 2005) about how people choose who they work with.

“In most cases, people choose their work partners according to two criteria. One is competence at the job…the other is likability.”

Arrayed on a two-by-two competency vs. likeability matrix, everyone prefers to affiliate with the lovable star–no one with the incompetent jerk. No surprise there.

But what happens when we are forced to choose from the last two quadrants–lovable fool and competent jerk? Place your bets, now.

Based on data from four diverse organizations and over 10,000 work relationships, Casciaro and Lobo discovered (drum roll…) –

Yep, you guessed it. We prefer the lovable fool – even though we may not readily admit it.

We say out loud that we prefer skills and expertise (it sounds unprofessional and illogical not to) and that being “nice” is a nice “bonus.” But in practice, their study showed that your personal feelings about your colleague play a more important role in forming work relationships than do your evaluations of their competence.

“In fact, feelings worked as a gating factor: If someone is strongly disliked, it’s almost irrelevant whether or not she is competent; people don’t want to work with her anyway. By contrast, if someone is liked, his colleagues will seek out every little bit of competence he has to offer.”

Feelings trump rational thought. Again.

Implication: our clients would rather we be lovable fools than competent jerks. Which means we’d be better off if we spent more time boosting our likability than our competence, despite what our clients say out loud.

There may be a better business case for charm school than for business school.

Next week we’ll be unveiling our new white paper called Learning that STICks – a practical guide to avoiding disappointing returns on soft skills training.

Learning that STICks is learning that is Sustainable, Transformational, Intelligent and Collaborative. STICky learning is flexible; it can expand or contract to fit time, budget, and resource constraints. But in every case, being STICky pays off.

To give you a taste of what Learning that STICks is all about, here are some examples of quick ways to implement STICky learning:

- Convene an action learning team with the specific goal of improving one or more real-life client relationships over a three-month period (Sustainable). Include time to define and debrief specific action steps as well as time for members to give each other feedback and reflect on what mindsets are in play (Transformational). Have participants complete a before and after self-assessment to identify their strengths and development areas in terms of thinking smarts, relating smarts, and being smarts (Intelligent). Invite managers to join the action learning team once a month to provide guidance and feedback (Collaborative).

- Have participants in a learning program work together to prepare a “brown bag” series (Sustainable) on “Emotionally Intelligent Consulting” (Intelligent). Make storytelling an integral part of the presentations (Transformational). Invite a client panel to participate to share their experiences and perspectives (Collaborative).

Here’s the key: learning that STICks addresses all of the essentials in some form or other. You might say the elements must be –um, “stuck”— together to be effective. For example, learning programs that are Sustainable but not Transformational may do a great job of reinforcing new skills but never crack open the limiting mindsets that impair a consultants’ ability to carry out those skills. Learning programs that are Intelligent but not Collaborative may create a cadre of well-rounded consultants but miss the “wow” that’s created when key stakeholders are focused on exceptional client service.

We’ll let you know when Learning that STICks is available on our website. No registration is required to download the paper, but if you’d like to receive automatic notification, please click here to register for our monthly BossaNews.

This post can also be found at the Trust Matters blog.

In our Trusted Advisor workshops and coaching engagements, we spend a lot of time on listening. Why? Because not listening is one of the top two causes of trust breakdown. (The other — accelerating too quickly to a solution – is another form of not listening.)

Listening is critical to advice-giving because it’s through listening that we earn the right to offer advice.

There are many reasons we humans do a crappy job of listening. One of my favorites: the little internal voice that clogs our brain with incessant chatter.

(Don’t have a little voice in your head? Your little voice is the one that says, “What little voice? I don’t have a little voice.”)

A 30-second snippet from a typical internal dialogue:

Client: [insert reasonable work-related comments here]

Your little voice: “Uh oh. I should have spent more time preparing for this meeting. You know, I’m not sure I like this guy.”

Client: [insert reasonable work-related comments here]

LV: “I do like his tie. The suit, not so much.”

LV: “Did I remember to take my black suit to the drycleaner?”

Client: [insert reasonable work-related comments here]

LV: “I wish he’d hurry up and finish so I can re-focus this conversation. He’s taken us way off course.”

And so it goes. Like static on a radio station, the little voice interferes with our ability to tune in.

Which begs the question: How to reduce the static to improve our listening so that we, in turn, will be listened to?

Unfortunately, that little voice will never go away – it comes with being human. But there are ways to minimize it. Here are my Top Three:

1. Prepare your mind. This suggestion comes directly from The Trusted Advisor (page 200, if you must know). Train your brain to notice random chatter, and substitute some wry wisdom of your own choosing. Examples:

“I am not the center of the universe.

“It’s a ‘we’ game, not a ‘me’ game.”

“A point of view doesn’t commit you for life.”

“Knowing the truth is better than not knowing it.”

You can also make this part of your pre-flight checklist before your next big client meeting.

2. Get a little Zen. When the chatter arises, notice and observe it; raise your consciousness about it in the moment and gently but swiftly return your focus to the real conversation at-hand. This is similar to the practice that experienced meditators use of returning to the breath when “monkey mind” (a mind that jumps from thought to thought like a monkey jumps from tree to tree) takes over.

3. Think out loud. Get the chatter out of your head and into the conversation. This is especially valuable when your little voice is expressing a concern. Here are some examples:

LV: “He seems distracted.”

What you might say: “Let’s take a time out to be sure we’re going in the right direction with this conversation.”

LV: “I’m not sure she understands what I’m getting at.”

What you might say: “At the risk of appearing a little assertive here, may I be blunt?”

LV: “I am doing a lot of talking; someone shut me up!”

What you might say: “I’m hearing myself doing a lot of the talking here. What haven’t I asked about that’s important for me to know?”

This one requires some risk-taking. As does all trust.

You’re not crazy for having the little voice; you’re human. Do your clients – and yourself – a favor by training your brain to tune chatter out, client in. By listening, you earn the right to be listened to.

Andrea Howe has been in the consulting profession for nearly 20 years. A skilled speaker and facilitator, she has designed and delivered hundreds of off-sites, workshops, presentations and learning programs for people endeavoring to improve their business relationships. Read more…

Charlie Green, co-author of The Trusted Advisor, has just released a compilation of his best blog posts in a great little e-book called The Trust Matters Primer: The best of the Trusted Advisor Blog.

Topics range from how to answer that million-dollar client question, “Why should we choose you?” to three keys to transforming client relationships gone bad. We’re delighted that one of our blog comments is featured in the primer (page 18).

Click here for access to the Primer: http://trustedadvisor.com/public/files/pdf/TrustMattersPrimer01.pdf

Click here for access to the Trust Matters blog: http://trustedadvisor.com/trustmatters/

We just completed our second delivery of BossaNova’s Advanced Facilitation Skills for Consultants program. We saw once again that a consultant’s biggest fear when it comes to facilitating client events is, hands-down, dealing with difficult group dynamics – you know, managing the client who’s overly talkative, highly argumentative, prone to ramble, stubbornly skeptical, and the like.

To some extent, the answer to dealing with these difficulties lies in practice (which is why our training program includes a simulation where each participant gets to successfully deal with his or her worst meeting nightmare). To a large extent, though, group dynamics issues can be mitigated and even avoided long before the client event begins.

Here are some examples of what you can do at various stages of the Planning and Design phases of an event to turn your worst nightmare into a dream come true:

- Partner with the client. Be thorough with all the discovery questions you ask. Don’t be afraid to take the time to ask the tough or potentially sensitive ones about the history of the group, such as, “What’s the history of the group? What has occurred that might impact its work together?” “Are there any underlying problems or external forces that might impact this event?” “Are there any special characteristics of the group or its members?” “How will decisions be made in this group?”

- Define event purpose and outcomes. Make the effort to get agreement on these in advance with as many event participants as possible.

- Identify the event team. Involve more than your client sponsor; make one or more members of the client organization an integral part of your planning team. Concerned that a particularly belligerent or resistant event participant will derail the entire effort? Then make friends with the enemy – make him or her part of the team early on.

- Gather data. Engage all event participants in some way in advance of the event. Bare minimum: send multiple communications about the event before-hand. If constraints make it impossible to interview everyone (for example, the group is too large or the budget won’t allow for it), develop a quick and dirty email survey to solicit input from as many participants as possible. Inviting their voices to be heard before the event will have a dramatic impact on how they participate during the event. Don’t shrink away from the ones you most fear. The “pay me now or pay me later” principle applies here, for sure.

- Develop event design. Be strategic about the activities you choose and the way you group people throughout the event. For example, use “max-mix” breakout groups to diffuse tension and promote a diversity of perspectives and views.

Extraordinary facilitated events – and happily engaged participants — are as much about great planning and design as they are about skilled execution.

Charlie Green and I just led a two-day program that we call Trusted Advisor: Walking the Talk. I was struck by the list of “one big ahas” that participants created at the end of the program. The beauty lies in the simplicity of each item on the list; the mastery lies in their application. Here’s a Top 10 list, in no particular order, with a little bit of voice-over added:

1. Sell by doing, not by telling. Give your prospects an direct experience of working with you, not a description of what it will be like.

2. Don’t sell – help. Avoid “vultural client service” by focusing first and foremost on ways to be of greatest assistance to your client. Trust that the deals will come.

3. Trust doesn’t have to take time. Telling a hard truth in a direct and respectful manner is one way to build trust in an instant.

4. Be honest, immediately. See above.

5. Fess up when you don’t know. “I don’t know” are three words that most consultants are loathe to utter; paradoxically, they are perhaps the three most powerful words you can use to establish your credibility.

6. There are steps between problems and solutions (LOL). We’re so good at problem solving that we often forget those steps…and forget to really listen to our clients in the process.

7. Understand your client’s point of view. Take time to sit in his/her chair (literally and figuratively) and share with a committed listener (e.g., a colleague or coach) what the world looks like from this vantage point.

8. Take more risks, faster. Trust-building requires risk-taking. There really is no way around that.

9. Courage and self-awareness are the secret sauce to trust. Having content knowledge or industry expertise is great; knowing yourself and having the courage to take actions that set you apart from the pack are essential ingredients for trust-building.

10. It’s OK to show your feelings. How else can we expect our clients to reveal theirs?

Which one will you choose to put into practice by COB today?